Privacy Policy

Effective date: 11 February 2026 | Last reviewed: 11 February 2026

This policy explains how Workmachine collects, uses, stores, and protects personal information on www.workmachine.space and related website forms.

TLDR

  • We collect only the information needed to respond to your inquiry, workshop request, or subscription request.
  • We do not sell personal information.
  • Form submissions are protected by validation, anti-abuse controls, and operational monitoring.
  • You can request access, correction, or deletion by emailing developer@workmachine.space.
  • We process data in line with POPIA principles and keep records only as long as required for legitimate purpose, compliance, or dispute handling.

Quick Navigation

1. Scope 2. Data We Collect 3. Purposes and Lawful Basis 4. Cookies and Similar Technology 5. Data Sharing and Operators 6. Cross-Border Transfers 7. Security Controls 8. Retention 9. Your Rights 10. Children 11. Security Incidents 12. Contact and Complaints 13. Policy Changes

1. Scope

This policy applies to information collected through this website, including lead, contact, and workshop forms. It does not replace service-level privacy terms that may apply in product contracts.

2. Data We Collect

We collect information you submit directly and limited technical metadata required for secure operation.

Category Typical Fields Why Needed
Contact Data Name, email Respond to requests and coordinate follow-up
Organization Data Firm name, workshop interest Route inquiries and tailor workshop discussions
Inquiry Content Message text you provide Understand and reply to your request
Security Metadata Request origin, hashed IP metadata, user agent Abuse prevention, endpoint protection, audit review

3. Purposes and Lawful Basis

We process information to run website intake and related marketing operations safely and effectively.

  • Consent: newsletter opt-ins and workshop updates where you have agreed.
  • Pre-contract steps: responding to quote/demo/session requests initiated by you.
  • Legitimate interests: securing website infrastructure, preventing abuse, maintaining operational records.
  • Legal obligations: recordkeeping and response duties where applicable.

If processing is based on consent, you may withdraw that consent by emailing developer@workmachine.space.

4. Cookies and Similar Technology

The current website uses only essential technical functionality. If analytics, tracking, or ad technology is introduced, this policy and on-site notices will be updated before those tools are used.

5. Data Sharing and Operators

We do not sell personal information. We use service providers for hosting and secure form intake processing under confidentiality and security obligations.

  • Website hosting and reverse proxy services
  • Backend submission intake and storage services
  • Operational monitoring and abuse-prevention tooling

6. Cross-Border Transfers

Where infrastructure or service providers involve cross-border processing, Workmachine applies reasonable safeguards and contractual controls to protect information in line with POPIA requirements.

7. Security Controls

  • Input validation and schema checks on submission flows
  • Origin restrictions and traffic controls on intake endpoints
  • Honeypot and anti-abuse measures for form submissions
  • Operational logging and review for accepted/rejected submissions
  • Least-privilege access to systems handling lead data

8. Retention

We keep records only for as long as needed for stated purposes, legal obligations, and dispute handling.

Record Type Typical Retention Review Trigger
Workshop and contact leads Reviewed at least every 180 days No active engagement, deletion request, or legal hold check
Subscriber opt-ins Until unsubscribe or periodic inactivity cleanup Unsubscribe, inactivity policy, or compliance review

9. Your Rights

Subject to applicable law, you may request:

  • Confirmation of whether we process your personal information
  • Access to personal information we hold about you
  • Correction of inaccurate or incomplete information
  • Deletion or restriction where legally applicable
  • Objection to processing on lawful grounds

To exercise rights, email developer@workmachine.space with subject line Privacy Request.

10. Children

This website is designed for professional users and is not intended for children. If you believe a child has submitted personal information, contact us for prompt removal review.

11. Security Incidents

If a security incident affecting personal information is identified, Workmachine will follow incident response and applicable notification requirements under relevant law.

12. Contact and Complaints

Privacy contact: developer@workmachine.space

If you are not satisfied with our response, you may lodge a complaint with the Information Regulator (South Africa): inforegulator.org.za.

13. Policy Changes

We may update this policy as the website, backend architecture, or legal requirements evolve. The latest version and effective date will always be published on this page.